Happenings

December Updates

All owners were mailed a copy of the 2026 budget, a December newsletter and an owner/occupant form to fill out along with a stamped return envelope.

Please fill out and return the owner/occupant form as soon as possible, ensuring that the management company has your correct contact information.

If you do not use email or text, then please name an emergency contact who does and can receive emails and texts on your behalf.

Snow will be plowed from the roads and driveways when there is 2 inches of accumulation.

You are responsible for shoveling and de-icing your sidewalk and around your mailbox. And de-icing your own driveway.

Use caution when walking during icy conditions.

We follow a no-salt policy for our roads in order to maintain the integrity of the cement.

Report any plow damage asap to NEO Property Services.

Trash cans and recycle bins may be placed by the curb no earlier than 5pm on Sunday night, the night before Monday morning pick up.

Save the date for the next Open Board Meeting, scheduled for April 14, 2026 at 11:00am at the Madison Public Library on Middle Ridge Rd.

November Updates

We're getting ready for the winter season!

Munoz will continue to come on Wednesdays to mow (as needed), pick up leaves and do any final trimming through November.

The fountain , the benches and the speed bumps will be removed early November and stored away for the winter.

Because it gets dark so early now, you may place your trash can by the curb no earlier than 5pm on Sunday night, the night before trash pick up.

Munoz will be placing long stakes along the sides of the roads and driveways, ahead of the first snow.

The fire hydrants have already been marked with long poles for easy identification.

We did this in October when we flushed and tested the hydrants.

Snow will be plowed from the roads and driveways when there is 2 inches of accumulation.

You are responsible for shoveling and de-icing your sidewalk and around your mailbox. Please use caution when walking during icy conditions.

Report any plow damage asap to NEO Property Services.

September Updates

NEO's website and resident portal went live on September 12th.

You received an email with instructions on how to register on the website.

This portal gives you the ability to pay online and even set up recurring monthly payments.

You can also see your payment history and your current balance due.

If you need help or have any questions about the portal, contact NEO.

Over the next two months, as weather permits, Munoz will be prepping the property for winter. They will be trimming the bushes back, cleaning up the flower beds and picking up the leaves.

If the grass is your yard is brown and not very green, watering it daily during this hot, dry weather will make a big difference. Water it in the morning or evening every day for a couple of weeks and you'll notice the color change.

The Management Company and the Board will be doing their fall grounds walk on Thursday, October 2nd, to assess the property for maintenance and repair needs that should be addressed.

Contact NEO with any concerns you'd like them to review.

The next Open Board Meeting is set for Wednesday, December 10th at 10am

at the Madison Public Library on Middle Ridge Rd.

All homeowners are invited to attend.

Annual Meeting Highlights

The Annual Meeting was held on August 18, 2025.

Two board members were elected, Ken Lazo and Kay Hearn.

The officers of the Sweet Brier Board of Directors are:

Sharon Bennett, President

Ken Lazo, Vice President

Kay Hearn, Secretary/Treasurer

A newsletter will be hand delivered in September. Look for the red arrow pointing to your newspaper box!

The board and management company will be conducting a grounds walk in the fall, to assess the trees and bushes, drainage issues and maintenance needs for the property. Watch this website for more updates.

The board will start working on the 2026 budget in October. It will be finalized and mailed to homeowners in December.

The next open board meeting will be scheduled for December 2025. Watch this website for updates.

The transition to the new management company, NEO Property Services, is underway, with an effective date of September 1st. Their contact information has been updated on this site. You may contact them with questions.

Homeowners Insurance

Review your insurance policy and make sure you have a homeowner policy that insures the entire structure of your unit, both inside and out, top to bottom. You do NOT want a condominium policy, as that will only insure the inside of your unit. As a homeowner in Sweet Brier, you own and are responsible for the roof, windows, doors, siding, slab, foundation, garage, interior & exterior walls and even driveway of your unit.

Please make sure you are insured appropriately.

If you have any questions, you can contact Kay.

General Announcements & Reminders

Painting - Owners are to evaluate their garage doors, the surrounding trim, front porches, gable vents over garages, and trim around front doors for signs of chipping and weathering. It is the Owner's responsibility to paint and repair this.

Fences - If you have a fence behind your Unit, please check it on both sides. It is the Owner's responsibility to keep both sides clean.

Propane Tanks - Painting and maintenance of the propane tanks are an Owner's responsibility to have arranged. Contact your services provider for maintenance.

Front Doors - Front doors must be painted one of the two approved colors, "Sweet Brier Red" or "Sweet Brier Green", using the Sherwin Williams formula. See Approved Guidelines for more information.

Exterior Lights - The exterior lights must be black and must all match the same design on the front of the Unit.

Siding - Check the siding of your Unit on all sides for mildew and dirt. It is the Owner's responsibility to take care of the siding and keep it clean.

Look at your House - If there is any damage from landscape equipment, please report it to Management IMMEDIATELY so we can have the landscape company pay for repairs.

Architectural & Landscaping Guidelines - Modification and installation of any type of exterior home improvement or replacement is prohibited without prior written Board approval. Maintenance, repair and replacement of improvements are the Unit Owner's responsibility and must meet standards determined by the Board.

Sides of the Units are common elements, not limited common. All improvements made along the side of the Units must be removed and restored to grass upon the sale of the Unit, unless the new owner agrees to maintain the beds.