BOARD BUSINESS

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The meeting notice and proxy form for the Annual Meeting,

scheduled for August 17, 2026 at 6pm, at the Madison Public Library, 

has been mailed to all title owners of Sweet Brier units. 

Please sign and return the proxy form by July 20th to NEO Property Services in the stamped envelope provided. 

The proxy form must be signed by the title owner. 

Returning your proxy (even if you plan on attending the meeting), helps the association meet quorum of >50% so the meeting can be held.  

(If quorum is not met, the meeting will be rescheduled.)

Please contact NEO with any questions.

The Annual Meeting is scheduled for 6:00pm on Monday, August 17th 

at the Madison Library on Middle Ridge Rd. 

Information was mailed in June to all title owners. 

Sharon B's term will expire in August and she is running for re-election.

If you are interested in running for the Board, please submit a letter of candidacy to NEO. 

To be eligible for election to the Board, you must be the title owner or spouse of title owner,  reside in the unit, and have no outstanding account balances or unresolved Association violations. 

Come early, starting at 5:45pm so we can get everyone signed in and seated. 

The meeting will start promptly at 6pm. 

We're excited to announce that four additional front door colors have been approved, giving you even more options to personalize your home. 

In addition to the existing Sweet Brier Red and Sweet Brier Green, you may now choose from Sweet Brier Blue, Sweet Brier Grey, Sweet Brier Black and Sweet Brier White. 

All six approved colors are available at the Sherwin Williams store on Rt 20 in Madison.  The color formulas are on file, simply ask for the paint color by name, and Sherwin Williams will mix it up for you. 

See flyer posted under Approved Guidelines for more information.

Out of concern for health and safety of Sweet Brier Condominium occupants and guests, the Board has adopted Pond Safety Supervision Rules, effective 6/10/26. 

The pond is approximately 15 feet deep and has steep banks in certain areas around the pond. 

Any child age 10 years or younger is prohibited within ten feet of the edge of the pond, unless under the direct supervision of a responsible adult, who remains within fifteen feet of the child.  

The complete set of rules are posted under Sweet Brier Documents.

Thank you for your help in keeping Sweet Brier a safe place to live. 

New grass seed has been planted throughout the community to help restore bare patches and reduce some of the larger mulch areas.  Plants and bushes have been transplanted and moved to accommodate the shortened beds. 

As part of our shared community responsibility, we kindly ask that you water the newly seeded areas, covered with straw, and applicable plants within your yard and as far as your hose can reach. 

Please water daily, preferably in the morning or evening, for about two weeks.  Depending on the weather and hot days, you may need to water two times a day. 

Consistent watering during this establishment period is very important to help the grass and plants grow successfully. 

Thank you for your help and cooperation in keeping our community beautiful. 

Mowing Day is Wednesday in Sweet Brier.  

It is weather dependent, so occasionally, mowing will be done on a different day. 

To prevent damage to your personal things, remove all plant pots, pet lines, garden hoses, grills, furniture and all personal items from the grass and away from the mowing areas.

Place yard waste in brown paper bags at the end of your driveway on mowing day only, for pickup by the landscaping company. 

Contact NEO Property Services for ALL questions and concerns about the mowing and landscaping. 

The April Newsletter has been mailed out to all homeowners on March 18th. A little early, but we wanted to get it into your hands. Please read it through as it contains a lot of good information. 

Power Washing information is included in the newsletter with two options and pricing. These are options only, you may hire the contractor of your choice. 

The Spring Grounds Walk will be conducted by the Board and Management Company on May 6-7 to identify repairs and improvements needed around the property. 

The Goose Control Squad is back in action this spring. Using green laser lights, the geese are chased away from the pond. This is done so the geese do not get comfortable and make nests. The green laser lights do no harm to the geese, it just bothers them enough so they fly away. 

Munoz Landscaping is our contractor again this year to maintain the grounds. Spring clean up and trimming will start in April, with mowing day on Wednesdays. Munoz takes care of the front beds for all units and the common beds throughout the community. They will apply black mulch by Memorial Day. You are responsible for applying black mulch and maintaining the beds on the side and back of your units.

Reminder: Trash pickup for Memorial Day, will be delayed one day. Pick up will be on Tuesday May 26th instead. Please wait to put your trash bins out until Monday night after 7pm.  

Save the Date for the Annual Meeting, scheduled for Monday, August 17th at 6:00pm at the Madison Library on Middle Ridge Rd. More information will be shared in May/June. 

The snow markers at the side of the roads and driveway will stay in place for a couple more weeks. Once the chance of snow is past, Munoz will remove them. 

A spring newsletter is being prepared and will be mailed out in April. In the meantime, if you have any questions, please contact NEO Property Services. 

If you are considering any modifications or improvements to the exterior of your house and yard, remember to submit a request form. Contact NEO with questions. Get approval before work begins. 

Please return your owner/occupant form with your emergency contact to NEO, so that we know how to reach you when needed. 

The Open Board Meeting that was originally scheduled for April 14th has been rescheduled for May 20th at 10:00am at the Madison Library on Middle Ridge Road. 

Homeowners are encouraged to attend. 

Your patience and understanding during the winter season is truly appreciated. 

Our snow plow company has been working hard removing snow from our roads, driveways and fire hydrants. 

You can help by keeping vehicles and trash bins out of the way during snow events. 

You are welcome to perform hand shoveling or ice removal on your own as permitted by the Sweet Brier rulebook. 

Residents are not permitted to hire their own snowplow services, as it interferes with our contracted operations and community safety. 

Please report any damages or concerns to NEO Property Services, as soon as possible so it can be addressed.

All owners were mailed a copy of the 2026 budget, a December newsletter and an owner/occupant form to fill out along with a stamped return envelope. 

Please fill out and return the owner/occupant form as soon as possible, ensuring that the management company has your correct contact information. 

If you do not use email or text, then please name an emergency contact who does and can receive emails and texts on your behalf. 

Snow will be plowed from the roads and driveways when there is 2 inches of accumulation. 

You are responsible for shoveling and de-icing your sidewalk and around your mailbox. And de-icing your own driveway. 

 Use caution when walking during icy conditions. 

We follow a no-salt policy for our roads in order to maintain the integrity of the cement. 

Report any plow damage asap to NEO Property Services. 

Trash cans and recycle bins may be placed by the curb no earlier than 5pm on Sunday night, the night before Monday morning pick up.

Save the date for the next Open Board Meeting, scheduled for April 14, 2026 at 11:00am at the Madison Public Library on Middle Ridge Rd. 

We're getting ready for the winter season!  

Munoz will continue to come on Wednesdays to mow (as needed), pick up leaves and do any final trimming through November. 

The fountain , the benches and the speed bumps will be removed early November and stored away for the winter.

Because it gets dark so early now, you may place your trash can by the curb no earlier than 5pm on Sunday night, the night before trash pick up.

Munoz will be placing long stakes along the sides of the roads and driveways, ahead of the first snow. 

The fire hydrants have already been marked with long poles for easy identification. 

We did this in October when we flushed and tested the hydrants. 

Snow will be plowed from the roads and driveways when there is 2 inches of accumulation. 

You are responsible for shoveling and de-icing your sidewalk and around your mailbox. Please use caution when walking during icy conditions. 

Report any plow damage asap to NEO Property Services. 

NEO's website and resident portal went live on September 12th. 

You received an email with instructions on how to register on the website. 

This portal gives you the ability to pay online and even set up recurring monthly payments. 

You can also see your payment history and your current balance due. 

If you need help or have any questions about the portal, contact NEO. 

Over the next two months, as weather permits, Munoz will be prepping the property for winter. They will be trimming the bushes back, cleaning up the flower beds and picking up the leaves. 

If the grass is your yard is brown and not very green, watering it daily during this hot, dry weather will make a big difference. Water it in the morning or evening every day for a couple of weeks and you'll notice the color change.  

The Management Company and the Board will be doing their fall grounds walk on Thursday, October 2nd, to assess the property for maintenance and repair needs that should be addressed. 

Contact NEO with any concerns you'd like them to review. 

The next Open Board Meeting is set for Wednesday, December 10th at 10am 

at the Madison Public Library on Middle Ridge Rd. 

All homeowners are invited to attend. 

The Annual Meeting was held on August 18, 2025. 

Two board members were elected, Ken Lazo and Kay Hearn. 

The officers of the Sweet Brier Board of Directors are: 

Sharon Bennett, President

Ken Lazo, Vice President

Kay Hearn, Secretary/Treasurer

A newsletter will be hand delivered in September. Look for the red arrow pointing to your newspaper box!

The board and management company will be conducting a grounds walk in the fall, to assess the trees and bushes, drainage issues and maintenance needs for the property.  Watch this website for more updates.

The board will start working on the 2026 budget in October. It will be finalized and mailed to homeowners in December. 

The next open board meeting will be scheduled for December 2025. Watch this website for updates. 

The transition to the new management company, NEO Property Services, is underway, with an effective date of September 1st. Their contact information has been updated on this site. You may contact them with questions. 

Review your insurance policy and make sure you have a homeowner policy that insures the entire structure of your unit, both inside and out, top to bottom. You do NOT want a condominium policy, as that will only insure the inside of your unit. As a homeowner in Sweet Brier, you own and are responsible for the roof, windows, doors, siding, slab, foundation, garage, interior & exterior walls and even driveway of your unit.  

Please make sure you are insured appropriately. 

If you have any questions, you can contact Kay.